Arterra Wines Canada Western Viticulture Department is a multi-farm operation with world class properties spanning across the South Okanagan from Osoyoos to Summerland. We have premium vineyards containing a wide range of grape varieties, soil types, and growing conditions.
We are currently recruiting for a detail oriented, organized individual who is self-motivated, and customer focused to fill the position of Administrative Assistant, Vineyard based out of our Viticulture Office located in Oliver, BC. Our organization has an industry leading leadership team; a collaborative working environment full of determination and success; and a structure which offers best in class training and development to our team members.
The Role:
The Administrative Assistant, Vineyard will perform duties related to the organization and maintenance of the Vineyard department information. Including general office administration, employee payroll, human resources support, accounts payable co-ordination, finance reporting, and co-ordination and support to vineyard team.
What you will be doing:
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Support vineyard financial activities including: budget development and monthly financial reporting
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Track monthly budgets, identify variances between budget and actuals and make monthly journal adjustments.
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Coordinate accounts payable and accounts receivable.
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Daily coding and processing of all invoices for the department by business unit, object account and sub-ledger including purchase order processing,
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Coordinate personnel activities including new hires, termination, benefit enrolment, and training documentation.
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Administer the foreign worker program (completion of all related paperwork, including but not limited to, applications, intake and departure arrangements).
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Support grower data management & reporting (supplier data, JDE data, grower statements, BC wine authority, crop insurance).
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Utilize company specific software (JDE, WorkflowGen, Concur etc.) to complete vineyard documentation of payroll process, AP/AR, and grower management.
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Prepare and submit expense claims.
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Collect, prepare, and format information/data for meetings. Create, update, and track presentations, reports, agenda items, and timelines.
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Support all written communications; prepare correspondence, edit and proofread documents, and coordinate follow-up. Anticipate office needs and maintain supplies.
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Explore and investigate items of interest and present new ideas and enhancements for continuous improvement to processes and/or procedures.
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Perform general vineyard administrative tasks as required or requested (office reception, meeting documentation, filing, etc.).
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Complete ad hoc assignments as required.
What you bring:
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Office Administration Diploma or Equivalent Education / Training
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Minimum 3 years’ experience in an Administrative / Office Management position
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Advanced knowledge and experience of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with an emphasis on Excel
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High level of computer literacy with ability to learn complex internal software programs
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Ability to triage quickly and be adaptive and resilient to change (short-term and long-term) with proven problem-solving skills
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Creative, logical, and critical thinking skills and strong time-management and organizational skills
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Collaborative nature is a must, but must be able to take initiative and work independently
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Results oriented, self-motivated, driven and disciplined
What we offer:
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Competitive salary and bonus
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Benefits and Pension Plan
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Product Allowances & Safe Ride Home Program
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An organization that cares about Corporate Social Responsibility
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Tuition reimbursement
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Training & Development Programs
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An opportunity to learn about the world of wine
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