Administrative Assistant, Vineyard

Arterra Wines Canada Western Viticulture Department is a multi-farm operation with world class properties spanning across the South Okanagan from Osoyoos to Summerland. We have premium vineyards containing a wide range of grape varieties, soil types, and growing conditions.

We are currently recruiting for a detail oriented, organized individual who is self-motivated, and customer focused to fill the position of Administrative Assistant, Vineyard based out of our Viticulture Office located in Oliver, BC. Our organization has an industry leading leadership team; a collaborative working environment full of determination and success; and a structure which offers best in class training and development to our team members.

The Role:

The Administrative Assistant, Vineyard will perform duties related to the organization and maintenance of the Vineyard department information. Including general office administration, employee payroll, human resources support, accounts payable co-ordination, finance reporting, and co-ordination and support to vineyard team.


What you will be doing:

  • Support vineyard financial activities including: budget development and monthly financial reporting

  • Track monthly budgets, identify variances between budget and actuals and make monthly journal adjustments.

  • Coordinate accounts payable and accounts receivable.

  • Daily coding and processing of all invoices for the department by business unit, object account and sub-ledger including purchase order processing,

  • Coordinate  personnel activities including new hires, termination, benefit enrolment, and training documentation.

  • Administer the foreign worker program (completion of all related paperwork, including but not limited to, applications, intake and departure arrangements).

  • Support grower data management & reporting (supplier data, JDE data, grower statements, BC wine authority, crop insurance).

  • Utilize company specific software (JDE, WorkflowGen, Concur etc.) to complete vineyard documentation of payroll process, AP/AR, and grower management.

  • Prepare and submit expense claims.

  • Collect, prepare, and format information/data for meetings. Create, update, and track presentations, reports, agenda items, and timelines.

  • Support all written communications; prepare correspondence, edit and proofread documents, and coordinate follow-up. Anticipate office needs and maintain supplies.

  • Explore and investigate items of interest and present new ideas and enhancements for continuous improvement to processes and/or procedures.

  • Perform general vineyard administrative tasks as required or requested (office reception, meeting documentation, filing, etc.).

  • Complete ad hoc assignments as required.

What you bring:

  • Office Administration Diploma or Equivalent Education / Training

  • Minimum 3 years’ experience in an Administrative / Office Management position

  • Advanced knowledge and experience of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with an emphasis on Excel

  • High level of computer literacy with ability to learn complex internal software programs

  • Ability to triage quickly and be adaptive and resilient to change (short-term and long-term) with proven problem-solving skills

  • Creative, logical, and critical thinking skills and strong time-management and organizational skills

  • Collaborative nature is a must, but must be able to take initiative and work independently

  • Results oriented, self-motivated, driven and disciplined 

What we offer: 

  • Competitive salary and bonus

  • Benefits and Pension Plan

  • Product Allowances & Safe Ride Home Program 

  • An organization that cares about Corporate Social Responsibility 

  • Tuition reimbursement 

  • Training & Development Programs 

  • An opportunity to learn about the world of wine


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Contact BCGA

Post Office Box 1138,
Penticton, BC, V2A 6J9
EMAIL: contact form
PHONE: 1 877 762 4652